About FRQnet

As of July 20, 2017, members of the scientific community who want to transact with the Fonds de recherche du Québec will be able to do so through FRQnet, a new integrated scholarship and grant management system that is common to the three agencies (Nature et technologies, Santé and Société et culture). FRQnet aims to ensure the harmonization, technological updating and simplification of the FRQ's competition processes and administrative follow-ups, to everyone's benefit.


The system manages every step from the submission of applications for funding through the evaluation and grant awarding processes, as well as program impact assessment for the three Fonds de recherche du Québec.

 

Montréal, February 7, 2018 – Over the past two months, the Fonds de recherche teams have focused on processing funding applications and preparing the review committees. Since the start of the review committee meetings on January 15, FRQnet's reviewer portal has been used on a daily basis and will continue to be for the next two months. We are always seeking ways to improve the system and therefore welcome your comments and suggestions to make the portal more user friendly.

Financial reports

As announced in a communication on December 18, the FRQ led training sessions on the electronic financial reports for the institutional representatives who oversee financial matters in FRQnet's institutions portal. Primarily aiming to present the new interface, the meetings were also the opportunity to discuss the new harmonized expenditure categories between the three Fonds, transactional processes for the submission and approval of reports and upcoming steps to roll out the financial report module in the portal. The representatives from the finance departments suggested a number of improvements that will facilitate reporting in the electronic financial reports that must be submitted to the Fonds this year. The presentation is available on the Web sites of the FRQ.

Below are some of the key elements from the sessions held in the week of January 29, 2018.

  • In the period to open a 2016–2017 financial report, which begins in the next few days, a number of communications will be sent out to award and grant holders and representatives in the finance departments of the institutions that manage funding. The submission deadline is March 2, 2018.
  • The period to open a 2017–2018 financial report begins on April 1, 2018. The submission deadline is June 30, 2018.
  • The 2018–2019 financial reports, which must be submitted by June 30, 2019, will cover FRQSC and FRQNT awards and grants, as well as those given under certain FRQS programs. The FRQS will provide further details on these programs in due course.
  • Over the next year, the financial reports, which will soon be made available in FRQnet's institutions portal, will be improved and expanded with elements including an automatic notifications module and the option to transfer data in XML format.

NOTE: Award and grant holders must activate their FRQnet account to approve the financial reports before submitting them to the FRQ.

The FRQ would especially like to thank the finance departments of the institutions that manage funding and the award and grant holders for their collaboration during this year-end period.

More generally, the FRQ will continue to track the improvements to the portals that facilitate the processes taking place in the upcoming weeks, from the assessment of letters of intent and applications to the awarding of funds.

Need help?

Visit the webpage on Recognized institutions to manage funding to become a recognized institution.

For technical questions on the Fonds de recherche e-portfolio:

For general technical questions (e.g. log in, password, etc.): centre.assistance@frq.gouv.qc.ca

For program questions, contact the program manager of the Fonds that oversees the program. The contact information is available on the Web sites of the Fonds.

For general comments on FRQnet, suggestions for improvements or the development of new video tutorials: infoFRQnet@frq.gouv.qc.ca

The FRQ encourage you to share this release with your colleagues and visit the FAQ page.

 

E-Portfolio (in French)

 

Institution portal (in French)


Portail des évaluateurs

 

 


Last update: September 15, 2017

  1. What is FRQnet?

FRQnet is the name of the new awards and grants management system shared by the three Fonds de recherche du Québec (FRQ): Nature et technologies, Santé and Société et culture.

  1. Why a new system?

FRQnet was developed to align and simplify the FRQ's competition and administration processes and carry out technology updates.

  1. What are the advantages of FRQnet?

The system ensures the integrated management of every step, from the submission and review of applications and the awarding of funding to the analysis of the programs' impacts for the FRQ. It is the main tool to transact with the FRQ and each Fonds.

  1. Who uses FRQNet?

All individuals (applicants, award and grant holders, reviewers, respondents, mentors, supervisors, institutional managers, etc.) who interact with the FRQ in connection with an application for funding or grant management must use FRQnet. Note that only a few programs are not managed through FRQnet.

  1. Does FRQnet impact the e-Regroupement application of the FRQNT and FRQSC or the Registre des centres et instituts de recherche of the FRQS?

No, e-Regroupement and the Registre are not affected by the current FRQnet implementation phase. In this respect, the FRQS research centre funding programs and the FRQNT and FRQSC strategic clusters programs have not been integrated into FRQnet.

  1. When will FRQnet be functional?

FRQnet will launch on July 20, 2017.

  1. How does FRQnet impact current processes?

FRQnet is a joint system shared by the three Fonds. Its functions are different from those that users are accustomed to. While the changes are more or less significant for different uses, FRQnet aims to be as user friendly as possible. Information sessions (workshops) were held in recent weeks and video tutorials are available on the Web sites of each Fonds (see video tutorials tab on this page). Other tutorials, including a series on the review process, will be released in fall.

  1. How do the Fonds share information?

The information entered into FRQnet is stored in a shared database. However, only authorized individuals who must know the information to review an application or manage or follow-up on a grant may access the information.

Scientific advisors and other FRQ agents, reviewers, managing institution employees and the individuals mandated to collaborate on reviews or manage grants must sign a confidentiality agreement. This sharing of information is in keeping with the law that constitutes the Fonds, which calls for the pooling of the Fonds' activities (CQLR, c M-15.1.0.1, section 33).

  1. Are the awards and grants application forms in FRQnet common to the FRQ's joint programs?

In the short term, each Fonds will ensure the links between its programs and forms. In the longer term, the FRQ will work to align the format and content of the forms for programs that are the same from one agency to the next. All programs are based on the FRQ's Common General Rules.

  1. Are the CCV attachments harmonized?

There are no changes to the CCV attachments for the 2017 competitions. Each individual must still fill out the attachment from the Fonds to which he/she is applying. The FRQ are currently in discussions with those who oversee the CCV to improve the process.

  1. Are FRQnet users required to create a new PIN?

No, FRQnet does not require a PIN. When logging on to FRQnet for the first time, users will be prompted to read the new FRQnet use policy and create a new profile. However, individuals who used a PIN to access the FRQ's previous system must enter it along with their password to log on to FRQnet for the first time. Once they fill in their profile, their e-mail address becomes their primary identifier.

  1. Are FRQnet users required to fill in a profile?

Yes, all FRQnet users must fill in a profile. For each profile, the individual's e-mail address serves as a primary identifier. Still, the FRQ will link each user's old and new files to ensure follow up.

In FRQnet, a user must always use the same identifier and password, regardless of his/her role (i.e. applicant, reviewer, employee, managing institution representative, etc.).

  1. If a user changes e-mail address, does he/she need to create a new user account?

No, a user who changes e-mail address should not create a new user account. Different data (e.g. previous applications, details on awards/grants received and the association with the Canadian Common CV) are linked to the user account. When a user changes e-mail address, he/she must use his/her former e-mail address to access the e-portfolio and go to his/her profile to change the personal information. This way, all the account data will still be stored.

  1. Are FRQnet users required to create a different account for each of the three Fonds?

No, users can access all three Fonds and the different portals through a single account. Users can access the pages specific to a particular Fonds through a shared home page.

  1. Are FRQnet users required to create a different account for each of their roles (applicant, supervisor, reviewer, institutional manager, etc.)?

No, users can access FRQnet in any capacity through a single account.

  1. Have current files been transferred to FRQnet?

Yes, current awards and grants files have been transferred. So have some sections of files whose funding has ended. However, the entire archives will not be transferred to FRQnet for safety reasons and in keeping with the FRQ's records retention schedule.

Note that FRQnet is not a long-term archiving tool. We recommend that you keep copies of your own records.

  1. Are there changes to the process in terms of accountability for award and grant holders?

The interfaces with FRQnet are different from those that were available up until now and the types of interventions by grants and awards holders are better aligned between the three FRQs (progress report, payment request, final report, financial report, request for changes, etc.).

The FRQ produced video tutorials to ensure that the grants and awards management and accountability modules are correctly filled in. They are available in the video tutorials tab on this page. Additional tutorials will be released in fall. All users must carefully read the information when the e-portfolio portal, which replaces the My file section (FRQNT and FRQSC), becomes available. Awardees funded by the FRQS already use an electronic portfolio portal to which certain changes have been made.

  1. Are there any changes to the process to submit a financial report or the submission deadlines?

Yes, there are changes for certain Fonds. For the current year, the deadline to submit the 2016–2017 financial reports that must be filed with the FRQNT and FRQSC has been postponed until December 4, 2017. These reports must be entered and submitted via the FRQnet system.

The FRQS has not postponed the date at which its financial reports must be received. They are required in their current format (Excel or PDF file) until the end of March 2018. As of April 2018, the financial reports (all formats) will be aligned between the three Fonds and must be filled in and submitted directly through FRQnet.

  1. Which browsers does FRQnet support?

FRQnet was tested on the most recent versions of these browsers:

  •  Chrome (versions C35 and C34 or most recent)
  •  Firefox (versions FF30 and FF29 or most recent)
  •  Internet Explorer (versions IE 10, IE 11 or most recent)
  •  Safari (version S7 or more recent)

If your browser is not up to date, you may have difficulty accessing FRQnet. The site is visible (but not tested) on other versions of the browsers and some elements may not display properly.

  1. Will FRQnet be available in English?

Certain sections of FRQnet—including the general interfaces of the e-portfolio, the page to create accounts and profiles, the consent forms and certain funding application forms—will be available in English.

  1. What type of support do the FRQ provide to users who have difficulty using the system?

All the FRQ teams are available to provide support to FRQnet users.

For technical questions on the FRQ e-portfolio, write to:

For general technical questions (login, password, etc.), write to: centre.assistance@frq.gouv.qc.ca.

For questions on the funding programs, contact the program manager of the Fonds that manages the program.

To provide feedback on FRQnet or suggest improvements or topics for new video tutorials, write to: infoFRQnet@frq.gouv.qc.ca.

The list of FRQ video tutorials is available on this page. Go to the tutorials tab.

 

Communiqués

Presentations and useful documents