Doctoral Training for Medical Students (M.D.-Ph.D.)


Summary

Competition year :

2019-2020

 

Deadline (application) :

October 15th, 2018, 4:30 PM

 

Amount :

$21,000 per year

 

Duration :

3 years

 

Announcement of results :

April 2019

 

REMINDER
In addition to these program rules, it is the responsibility of the applicant to financial support to consult the Common General Rules (CGR) of the Fonds de recherche du Québec, which apply to all of FRQS programs. If special conditions apply to this program, they are described below and take precedence over the CGR.

Objectives

 

This program, designed for medical students interested in a joint career as a clinician and research investigator, enables them to pursue medical studies concurrently with research training leading to a doctoral degree.

Important note: It is the responsibility of the applicant to choose the right program and the right form for the award application. No program transfer will be made following the applicant's file eligibility review.

 


1.

ELIGIBILITY REQUIREMENTS

Eligible applicants
  • Applicants with an undergraduate or graduate university degree.

  • Applicants who hold a diploma of college studies and who have earned at least 90 credits of courses in a university program.

Applications from individuals holding a college diploma but who have not accumulated 90 course credits in a university program must be validated by the faculty of medicine in a letter of recommendation from the dean.

  • Canadian citizens or permanent residents domiciled in Québec (as defined in the Common General Rules, art. 2.1).

Canadian citizens or permanent residents that did not reside in Québec previously OR individuals who are not currently Canadian citizens or permanent residents are eligible to submit an application for training awards under certain conditions (see section 2.1 of the Common General Rules).

Citizenship and residency in Québec status must remain in effect for the entire duration of the award.

Terms and conditions

  • Individuals must be enrolled:

in a regular undergraduate medical program in a Québec university

and simultaneously, in a regular research doctoral program (Ph.D.) and whose research project is directly concerned with human health within a structured M.D.-Ph.D. program recognized by the FRQS in that Quebec university.

  • Submit a research project that can be completed within a maximum of 3 years (Ph.D.).

  • To be considered "a research program," the doctoral program must consist of a minimum of 36 credits dedicated to research and lead to the writing of a doctoral thesis.

  • Awardees must temporarily interrupt their regular medical studies for a maximum of 3 years.

  • Individuals must be supervised by a university researcher or clinical university researcher  (as defined in the Definitions section of the Common General Rules).

Basic research ethics training

Basic research ethics training is compulsory for all FRQS awardees conducting research projects that involve human beings.

Research on human beings involves:

  • Participation of human beings

  • Use of human biological materials (parts, products, tissue, cells, genetic materials, derived from a living or dead individual)

  • Assisted procreation activities or the use of human embryos derived therefrom, within the meaning of the Act respecting clinical and research activities relating to assisted procreation (CQLR c. A-5.01)

  • The use of administrative, scientific or descriptive data from human participants

Awardees must therefore successfully complete levels 1 and 3 of the Online Tutorial in Research Ethics developed by the Ministère de la Santé et des Services sociaux.

This training must be completed in the year following the receipt of a confirmation from the FRQS that the award was granted.

The FRQS encourages awardees to follow a one-credit research ethics training course in addition to the compulsory basic research ethics training, whenever possible.

 


2.

REQUIRED DOCUMENTS

By October 15, 2018, 4:30 pm (EDT)

Documents sent via mail or e-mail will not be accepted

Transmission via the FRQS electronic Portfolio  only

Any missing document or document that is not in conformity with the program rules and forms may result in the ineligibility of the funding application.

No extension will be permitted. After the application deadline, forms that are not already submitted will be automatically rejected.

IMPORTANT : Once the application is submitted, it will no longer be possible to modify it.

Applicants

Academic transcripts must be complete and include grading scales (at the back of the transcript), for candidates from Québec as well as for candidates from outside Québec.

For transcripts from institutions located outside North America, the applicant must include a note explaining the institution's marking system.

  • Copies of all awards, honours and distinction notices, including FRQS awards

  • Acknowledgements from publishers for articles submitted or accepted for publication

  • Only applicants who have not earned 90 course credits in a university program must submit a letter of recommendation from the dean of the faculty of medicine.

For individuals with a Canadian citizenship or permanent residency and domiciled in Québec :

  • a copy of a valid Quebec health insurance card OR evidence of eligibility to the RAMQ (official RAMQ document before the issuance of the card).

For individuals with a Canadian citizenship or permanent residency and domiciled in a province other than Québec :

  • an official document confirming that the individual lived in Québec on a regular and daily basis for at least six months within the seven months preceding the submission deadline of the competition  (see the list of accepted documentation in the Toolbox)

AND

  • a proof of application, registration or admission to a Québec university at the time of the application submission.

For individuals without a Canadian citizenship or permanent residency:

  • an official document confirming that the individual lived in Québec on a regular and daily basis for at least six months within the seven months preceding the submission deadline of the competition (see the list of accepted documentation in the Toolbox)

AND

  • a proof of application, registration or admission to a Québec university at the time of the application submission.

Candidates will be notified of the reception of their application and of their eligibility via email by the month of November at the latest.

Research supervisor (and co-supervisor, if applicable)

At the start date of the award

At the start date of the award and for each subsequent term

The university will have to confirm that the awardee is officially registered.

Before the start of the second year of the award

To start the second year of the award , the awardee will have to provide:

  • a confirmation from the supervisor indicating that the student is still under his/her supervision (and annually thereafter) (by email)

  • ethics training certificates (levels 1 and 3), if applicable (by email in a single PDF document)

 


3.

TRAINING LOCATION

Choice of training location

A recognized research establishment in Québec.

Awardees must complete their research training in the physical location of the host institution. Distance learning is not allowed.

Change of training location, research project, study program or supervisor

Awardees who wish to change their research project, supervisor, program or training institution must submit the FRQS request form Change of research project, supervisor or training location (see Toolbox) and the required documents in a single PDF file.

 


4.

DURATION OF THE AWARD

Effective date

May 2019 (Summer term), September 2019 (Fall term) or January 2020 (Winter term).

If the study program is already in progress in May 2019, the award should begin in May 2019, with some exceptions.

Duration

6 years, 3 of them must be devoted to full-time research or until the completion of the awardee's doctoral studies (final submission of the thesis), whichever the earliest.

Parental leave

The awardee may benefit from an award payment deferral during parental leave (maternity, paternity or adoption) for a maximum period of 12 months as described in section 6.13 of the Common General Rules.

Awardees must fill out the Award payment deferral form, accompanied by the documents supporting the leave, to inform the FRQS of their intention to receive a supplement to their award for a parental leave.

The FRQS reserves the right to reject any request that is not properly justified.

Sick leave or other reasons

Awardees may defer their award due to illness or other reasons provided by the Loi sur les normes du travail as described in section 6.14 of the Common General Rules. Awardees must fill out the Award payment deferral form accompanied by the documents supporting the leave.

The FRQS reserves the right to reject any request that is not properly justified.

 


5.

AMOUNT OF THE AWARD

Amount

$21,000/year* for 3 years of full-time enrolment in a research program

$10,000/year* for 3 years during which the awardee completes the research project or pursues research activities (seminars, thesis writing) concurrently with medical studies

*except in some cases (see the section Awards in partnership)

Quota

One new award per year, per university

Exceptionally two awards, if no application for the M.D.-M.Sc. program is submitted by the university

Administration

The award will be paid to the awardee by installments. Three installments per year will be made at the end of May, end of September, and end of January.

Income Tax

The awardee is responsible for paying the income tax due on the amounts received from the FRQS. The FRQS does not make any deductions on the amounts disbursed during the taxation year.

The payment date determines the year in which the awardee must declare the amounts received as income for personal tax calculations.

Revenue Canada's T4A form and Revenue Québec's Relevé 1will be sent to the awardee's mailing address (the one specified in the Module My funding (Gérer mon financement) in the FRQS Electronic Portfolio) in February of the following year of taxation.

The details provided in these program rules are for information purposes only. The FRQS is not responsible for the validity of any income tax information.

Indirect costs of research

This program does not benefit from the amount paid out by FRQS to cover indirect costs of research of the institutions.

 


6.

OTHER SOURCES OF FUNDING

Institution or supervisor

Awardees may accept additional funding from the institution or their research supervisor.

Concurrent funding

Holding several scholarships is not allowed.

Awardees who obtained an award from another public agency or a foundation recognized by the FRQS must notify the FRQS and decline the FRQS funding as soon as the award is offered.

However, if the amount of the other award is lower than the one given by the FRQS, the awardee is eligible to receive the difference.

 


7.

EVALUATION

Process

Under the responsibility of the FRQS, all applications are evaluated by committees of experts so as to ensure a subject area and institution balance.

Note: previously under the responsibility of each university.

Criteria and Weighting

Quality and scientific value of the research project   
- Clarity and conciseness of the research topic
- Clarity and consistency between the hypotheses and objectives
- Relevance of the methods and analyses
- Feasibility
- Originality of the project and contribution to the advancement of knowledge

30
6
6
6
6
6

Quality of the training environment
- Justification of the applicant's choice
- Quality of supervisor's publication record as it pertains to student training

15
8
7

Excellence of the academic record
- Excellence of academic record
- Awards, honours and distinctions

25
15
10

Skills and experiences
- Publications
- Lectures and presentations
- Research projects and research training programs
30
15
7
8

 


8.

FINAL REPORT

Final Report

             

A final report is required at the end of the payment of the award, approximately one month following the last funded term. Award holders are notified by email of the availability of the form to be completed in their FRQS electronic portfolio. It is required to fill out and submit this form with respect to the mentioned deadline. Further funding in other FRQS programs is conditional to the reception of the duly completed report.

 


9.

APPLICANT'S AGREEMENT

By submitting an application, the applicant must :

 


10.

SUPERVISOR'S AND CO-SUPERVISOR'S AGREEMENT

The supervisor and co-supervisor must :

 


11.

KNOWLEDGE MOBILIZATION

The FRQS encourages awardees to conduct and participate in knowledge mobilization activities (transfer, sharing, development, enhancement and dissemination) with practice settings and the general public, where such activities are relevant. Please read the document Knowledge Mobilization in the toolbox.


13.

AWARDS IN PARTNERSHIP

 

The FRQS offers a number of awards in collaboration with partners. The financial contribution of FRQS and the partner as well as other funding conditions (i.e. funding period and renewal option) may vary according to the agreements in effect.

Eligible applicants are selected through a three-step process:

  1. Applicants must select by priority order, one or more partners whose research areas are in line with the themes of their application in order of preference (see section Partenariats [partnerships] on the form).

  2. The FRQS sends the partners a list of applications for relevancy review based on their interests and research priorities.

  3. Applications are then reviewed by the regular FRQS committees of experts or peers. Applications with a scientific excellence score of at least 70% and also relevant to one or more partners may be considered for funding in partnership.

Like all other FRQS awards, the awards in partnership are granted based on merit following a scientific evaluation by a committee of experts or peers.

Hypertension

Société québécoise d'hypertension artérielle (SQHA) - Jacques de Champlain Award

The Jacques de Champlain Award in Cardiovascular Health and Hypertension fields includes a research support supplement (maximum of $10,000 per year).