Doctoral Training for Medical Students (M.D.-Ph.D.)


Summary

Competition year :

2018-2019

 

Deadline (application) :

October 16th, 2017, 4:30 PM

 

Amount :

$21,000 per year

 

Duration :

3 years

 

Announcement of results :

April 2018

 

Objectives

IMPORTANT NOTICE: The link to the FRQS electronic Portfolio (forms) will become functional only with the opening of the new FRQnet system scheduled by the end of July 2017. More details are available in the About FRQnet section

This program, designed for medical students interested in a joint career as a clinician and research investigator, enables them to pursue medical studies concurrently with research training leading to a doctoral degree.

Important note: It is the responsibility of the applicant to choose the right program and the right form for the award application. No program transfer will be made following the applicant's file eligibility review.

 


1.

ELIGIBILITY REQUIREMENTS

Eligible applicants
  • Applicants with an undergraduate or graduate university degree

  • Applicants who hold a college diploma and who have accumulated at least 90 credits of courses in a university program

Applications from individuals holding a college diploma but who have not accumulated 90 course credits in a university program must be validated by the faculty of medicine in a letter of recommendation from the dean.

  • Canadian citizens or permanent residents domiciled in Québec (as defined in the Common General Rules, art. 2.1)

Canadian citizens or permanent residents that did not reside in Québec previously and individuals who are not currently Canadian citizens or permanent residents are eligible to submit an application for training awards under certain conditions (see section 2.1 of the Common General Rules).

Citizenship and residency in Québec status must remain in effect for the entire duration of the award.

Terms and regulations

  • Individuals must be enrolled:

in a regular undergraduate medical program in a Québec university

and simultaneously, in a regular research doctoral program (Ph.D.) in human health sciences within a structured M.D.-Ph.D. program recognized by the FRQS in that Quebec university.

  • Submit a research project that can be completed within a maximum of 3 years (Ph.D.).

  • To be considered "a research program," the doctoral program must consist of a minimum of 36 credits dedicated to research and lead to the writing of a doctoral thesis.

  • Awardees must temporarily interrupt their regular medical studies for a maximum of 3 years.

  • Individuals must be supervised by a university researcher or clinical university researcher  (as defined in the Definitions section of the Common General Rules)

Basic research ethics training

Basic research ethics training is compulsory for all FRQS awardees conducting research projects that involve human subjects.

Research that involves human subjects includes work on :

  • living human subjects

  • cadavers, human remains, tissues, biological fluids, gametes, embryos or fetuses, cells or genetic materials

  • personal information from files that enables a person to be identified.

Awardees must therefore successfully complete levels 1 and 3 of the Online Tutorial in Research Ethics developed by the Ministère de la Santé et des Services sociaux.

This training must be completed within one year of the date of confirmation by the FRQS that the award was granted.

The FRQS encourages awardees to follow a one-credit research ethics training course in addition to the mandatory basic research ethics training, whenever possible.

 


2.

REQUIRED DOCUMENTS

By October 16, 2017, 4:30 pm (EST)

Documents sent via mail or e-mail will not be accepted.

Transmission via the FRQS electronic Portfolio  only

Any missing document or document that is not in conformity with the program rules and forms may result in the ineligibility of the funding application.

No extension will be permitted. After the application deadline, forms that are not already submitted will be automatically rejected.

New with FRQnet : Once the application is submitted, it will no longer be possible to modify it.

Applicants

  • Canadian Common CV, Funding CV version, for the FRQS (updated since June 2015);

  • Detailed contributions updated since June 2015 (attachment required through the FRQS Electronic Portfolio on the Canadian Common CV page),  consult the document entitled Guidelines for the CV attachment in the Toolbox

  • Electronic application form : Formation de doctorat pour les étudiants en médecine (M.D.-Ph.D.)
    PDF version - for information (to come)

  • A copy of official academic transcripts for all university courses taken, whether completed or not.

Academic transcripts must be complete and include grading scales (at the back of the transcript), for candidates from Québec as well as for candidates outside of Québec.

For transcripts from institutions located outside North America, the applicant must include a note explaining the institution's marking system

  • Copies of all awards, honours and distinction notices, including FRQS awards

  • Acknowledgements from publishers for articles submitted or accepted for publication.

For individuals with a Canadian citizenship or permanent residency:

  • a copy of a valid Québec health insurance card

OTHERWISE

  • another official document confirming that the individual lives in Québec on a regular and daily basis for at least 6 months (before April 17, 2017) at the time of the application submission (see the list of accepted documentation in the Toolbox)

AND

  • a proof of application, registration or admission to a Québec university at the time of the application submission

For individuals without a Canadian citizenship or permanent residency:

  • an official document confirming that the individual lives in Québec on a regular and daily basis for at least 6 months (before April 17, 2017) at the time of the application submission (see the list of accepted documentation in the Toolbox)

AND

  • a proof of application, registration or admission to a Québec university at the time of the application submission.

 

Applicants who have not accumulated 90 course credits in a university program must submit a letter of recommendation from the dean of the faculty of medicine.

Candidates will be notified of the reception of their application and of their eligibility via email by the month of November at the latest.

Research supervisor (and co-supervisor, if applicable)

  • Canadian Common CV, Funding CV version, for the FRQS (updated since June 2015);

  • Detailed contributions updated since June 2015 (attachment required through the FRQS Electronic Portfolio on the Canadian Common CV page), consult the document entitled Guidelines for the CV attachment in the Toolbox

  •  Supervisor's electronic form and co-supervisor, if applicable
    PDF version - for information (to come)

At the start date of the award

At the start date of the award and for each subsequent term

New with FRQnet : At the start date of the award and for each subsequent term, the university will have to confirm that the awardee is officially registered.

Before the start of the second year of the award

To start the second year of the award , the awardee will have to provide:

  • a confirmation from the supervisor indicating that the student is still under his/her supervision (and annually thereafter) (by email)

  • ethics training certificates (levels 1 and 3) , if applicable (by email in a single PDF document)

 


3.

DURATION OF THE AWARD

Effective date

May 2018 (Summer term), September 2018 (Fall term) or January 2019 (Winter term)

Duration

6 years, 3 of them must be devoted to full-time research

Parental leave

In accordance to section 6.13 of the Common General Rules, the awardee may benefit from an award payment deferral during parental leave (maternity, paternity or adoption) for a maximum period of 12 months. In addition, during this deferral period, the awardee may obtain an award supplement for the parental leave for up to 6 months, provided that the awardee held the FRQS award for at least 4 months, unless that the awardee is already holding another FRQS award.

Awardees must fill out the Award payment deferral form (Report de versement de bourse) to inform the FRQS of their intention to receive a supplement to their award for a parental leave. In addition to this form, awardees will need to include a statement from their research supervisor confirming the training interruption for parental leave and a midwife's or doctor's confirmation of the approximate date of birth or a copy of the adoption proposal.

Only one parental leave is allowed per child even if both parents are recipients of a FRQ award. The parents are free, however, to organize and share this leave at their convenience.

The installments of the award planned for each month of the parental leave will be rescheduled at the end of the funding period.

Sick leave or other reasons

Awardees may defer their award due to illness or other reasons provided by the Loi sur les normes du travail as described in section 6.14 of the Common General Rules. Awardees must fill out the Award payment deferral form (Report de versement de bourse) to indicate the length of time and reason for the deferral request and include a medical certificate when applicable. Payments will be suspended during this period and will be rescheduled at the end of the award.

The FRQS reserves the right to refuse any request that is not properly justified.

 


4.

AMOUNT OF THE AWARD

Amount

$21,000/year* for 3 years of full-time enrolment in a research program

$10,000/year* for 3 years during which the awardee completes the research project or pursues research activities (seminars, thesis writing) concurrently with medical studies

*except in some cases (see the section Awards in partnership)

Quota

One new award per year, per university

Exceptionally two awards, if no application for the M.D.-M.Sc. program is submitted by the university

Administration

The award will be paid to the awardee by installments. Three installments per year will be made in May, September, and January.

New with FRQnet : at predetermined times, award holders will need to complete a Payment Request Report (Rapport de versement) in their FRQS electronic Portfolio to initiate the payment process.

Income Tax

The awardee is responsible for paying the income tax due on the amounts received from the FRQS. The FRQS does not make any deductions on the amounts disbursed during the taxation year.

The payment date determines the year in which the awardee must declare the amounts received as income for personal tax calculations.

Revenue Canada's T4A form and Revenue Québec's Relevé 1will be sent to the awardee's mailing address (the one specified in the Module My funding (Gérer mon financement) in the FRQS Electronic Portfolio) in February of the following year of taxation.

The details provided in these program rules are for information purposes only. The FRQS is not responsible for the validity of any income tax information.

Indirect costs of research

This program does not benefit from the amount paid out by FRQS to cover indirect costs of research of the institutions.

 


5.

OTHER SOURCES OF FUNDING

Institution or supervisor

Awardees may accept additional funding from the institution or their research supervisor.

Concurrent funding

Holding several scholarships is not allowed. Awardees who obtained an award from another public agency or a foundation recognized by the FRQS must notify the FRQS and decline the FRQS funding as soon as the award is offered. However, if the amount of the other award is lower than the one given by the FRQS, the awardee is eligible to receive the difference.

 


6.

EVALUATION

 

Process

Each university with a Faculty of medicine is responsible to set up a committee of experts to review applications and submit recommendations to the FRQS.

Criteria and Weighting

Quality of the research project   
- Clarity and conciseness of the research topic
- Clarity and consistency between the hypotheses and
  objectives
- Relevance of the methods and analyses
- Feasibility
- Originality of the project and contribution to the advancement
  of knowledge

30
6
6

6
6
6

Quality of the training environment
- Justification of the applicant's choice
- Quality of supervisor's publication record as it pertains to
  student training

15
8
7

Excellence of the academic record
- Excellence of academic record
- Awards, honours and distinctions

25
15
10

Skills and experiences
- Publications
- Lectures and presentations
- Research projects and research training programs
30
15
7
8

 


7.

FINAL REPORT

Final Report

(New in FRQnet)               

A final report is required at the end of the payment of the award, approximately one month following the last funded term. Award holders are notified by email of the availability of the form to be completed in their FRQS electronic portfolio. It is required to fill out and submit this form with respect to the mentioned deadline. Further funding in other FRQS programs is conditional to the reception of the duly completed report.

 


8.

APPLICANT'S AGREEMENT

 

By submitting an application, the applicant must :

 


9.

SUPERVISOR'S AND CO-SUPERVISOR'S AGREEMENT

 

The supervisor and co-supervisor must :

 


10.

KNOWLEDGE MOBILIZATION

The FRQS encourages awardees to conduct and participate in knowledge mobilization activities (transfer, sharing, development, enhancement and dissemination) with practice settings and the general public, where such activities are relevant. Please read the document Knowledge Mobilization in the toolbox.


12.

AWARDS IN PARTNERSHIP

 

The FRQS offers a number of awards in collaboration with partners. The financial contribution of FRQS and the partner as well as other funding conditions (i.e. funding period and renewal option) may vary according to the agreements in effect.

Eligible applicants are selected through a three-step process:

  1. Applicants must select by priority order, one or more partners whose research areas are in line with the themes of their application in order of preference (see section Partenariats [partnerships] on the form).

  2. The FRQS sends the partners a list of applications for relevancy review based on their interests and research priorities.

  3. Applications are then reviewed by the regular FRQS committees of experts or peers. Applications with a scientific excellence score of at least 70% and also relevant to one or more partners may be considered for funding in partnership.

Like all other FRQS awards, the awards in partnership are granted based on merit following a scientific evaluation by a committee of experts or peers.

Hypertension

Société québécoise d'hypertension artérielle (SQHA) - Jacques de Champlain Award

The Jacques de Champlain Award in Cardiovascular health and Hypertension fields includes a research support supplement (maximum of $10,000 per year).